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ProjectAbstract “The purpose and essence of any Record Management system isthe right information in the right place, in the right order, a. the righttime, for the right person at the lowest cost” – (Baje 1998).For this purpose an accurate, effective and highly efficient web-basedCentralised Patients’ Record Management system is required to store and managethe records of the patients, who are visiting the hospitals for their routinecheck-ups or treatments, all over the country. TheCentralized Patients’ Record Management System is an evolutionary step in themedical field of Pakistan. This project will help recording the accurate,consistent and non-redundant data in an accurate, faster and safer manner,which will be accessible to all the hospitals and authorised laboratories ofthe state or country. The major objective of this system is to centralise thedata for fast information retrieval while avoiding the confusions whichthreaten the quality of patient care. Theproject will be designed as web-based application, implemented using the open sourcelanguages such as PHP, HTML, CSS and JavaScript. The preliminary paper work andassessments of the project have shown that the project will be an effective,reliable and usable Patient Record Management System.

IntroductionThe Centralized Patients’ Record Management system is therepository of information about multiple patients. The information stored inthe patient record is generated by the health care professionals as a result ofdirect interaction with the patient or by interacting with the person havingpersonal relationships with the patient (or both). Conventionally, patientrecord is documented on papers and it has been causing trouble while searchinga particular document from a huge amount of data.The system is a computerized patient record managementsystem which allows the data to reside in the centralized database whileproviding accessibility to the authorized doctors and hospitals (includinglaboratories) to access this complete and accurate data which is much easier tosearch, view and update.

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Privacy is the right of every individual thus the systemalso provides security of the data by providing accessibility to onlyauthorized persons and institutes and denying the access to public individualsin order to be protected against any physical or psychological invasion or themisuse of their information.The system has two end users, admins and doctors. Adminswill provide authorization to the doctors to use the system and to add thepatient record (the prescribed medicines, tests and disease diagnosis) and thedoctor cannot change or modify his account. The system will store the basic information of a patientincluding: ·        Name (first, middle (if any) and last)·        Age·        Gender·        CNIC number·        Contact number·        Height·        Weight·        Blood Group·        Disease type including diagnosis·        Medical history (the details of prescribed medicines,medical tests, duration of treatments and overall check-up history).At first two major hospitals (Services hospital Lahore andMayo Hospital Lahore) will be targeted and the team will gather the preliminaryrequirements from the medical superintendents and laboratories of these twohospitals.

All the information stored can be accessed by using searchquery which uses the patients’ contact number or CNIC number as the input.Moreover, the project reduces the time and effort required to perform searchand update functions more accurately, efficiently and precisely than that ofpaper management.The system works by taking input from the sensor basedhealth monitoring system like ECG, EEG, BP, etc. the system ensures thecorrectness and consistency of data by reducing the human effort and error rateby taking direct input from the sensors.  Motivationand Scope The project is designed for high level patient recordmanagement. It is an integrated project which aims to target all the hospitalsunder the authorization of provincial or federal government. The project willstore all the data of a patient in a centralized database which will fall underthe ministry of health, the ministry will authorize the hospitals and provideaccess to the servers. The motivations for this project are:·        To gather the record of all the patients at a single place.

·        To reduce the effort required to search and update theredundant paper record.·        To seal off the non-authorized and illegal institutes whichprovide low quality health care facilities.·        To get rid of all the documents required for a patient tocarry when he/she pays visit to the hospital.·        To provide efficiency, increase performance and durabilityof the system.   Related Work Thereis a lot of work done in the hospital management system.

There are a lot ofmanagement systems available on the internet as the free-ware or paid softwaresystems. Almost every management system has the ability to manage patients’record, but on a larger scale there is no implemented work (in Pakistan)regarding centralized patient record management. On the contrary, in thedeveloped countries like USA, UK and Germany the system has been implementedand works under the government authorities.Goals and Objectives The goals of the Patients’ Record Management System are:·        To provide security to theinformation of the system as security is the vital objective of any recordmanagement system. The system provides security to the personal information ofpatients which may include identity card and contact number.

Such informationis stored in secure and protected database with strictly regulated access.·        To preserve the vitalrecords such as the prescribed medicine details and test reports of a patient.·        To keep the budget stable byreducing the overhead cost, as there will be no need to save the paper work.

Although, digital data also needs storage cost but it is comparatively lesscostly than the paper storage because of the non-redundant data and optimumstorage requirement.·        To provide efficiency andportability in the process of health care. The process will not only be costreducing but it will also reduce the performance time.

As the system willprovide accessibility to the data at the same time, hence, providing theportability to the system and data.·        To get rid of the documentsa patient must have to carry with him/her at the time of visiting a hospital.  The objectives of thesystem are stated as follows: ·        To provide accessibility,accuracy, consistency, efficiency, portability and flexibility to the data and tothe health care process.·        To provide risk managementin an easy and accurate manner.·        To handle errorsefficiently.

·        To provide data in secureand faster manner.·        To statistically analysethe data (number and ages of patients suffering from particular diseases).FutureWorkThe system provides extremeflexibility when it comes to adapt to changes. In the future it can beimplemented in the following ways:·        It can use artificialintelligence to aid health care professionals and suggest disease diagnosis.

·        It can be integrated to thehospital management system externally.·        It can be useful if used asan android or IOS based application for patients who can ask for online check-upappointments.  Toolsand TechnologiesIn order to develop the project following tools andtechnologies can be utilized which are:·        Xampp (database server)·        Mamp (server)·        Adobe Photoshop forweb-site designing·        Sublime text editor forHTML, CSS, JavaScript and PHP·        Website domain ·        Testing tools 

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