By referring to the motivational theories discussed during our course, describe how you would motivate your team to achieve excellent results within this tight schedule?Task 2……………………………………………………………………………………………Based on our workplace stress discussions, how would you manage the stress within your company during this period?Task 1:By referring to the motivational theories discussed during our course, describe how you would motivate your team to achieve excellent results within this tight schedule?In my view the best method to motivate my team to achieve excellent results within a tight schedule in a printing company is Herzberg’s Two Factor Theory. This reason why I chose this motivational theory because people are motivational by things that make them feel good about work, but have aversions to things that make them feel bad (page 206).Herzberg’s theory is divided into two groups-hygiene factors and motivators. Motivators lead to good feelings about work, whereas hygiene factors can result in dissatisfactory feelings about work situation.
In our case, if we do not set every employee in their favourite position then not only are they going to have more difficult time dealing with the tight schedule, but they will not be satisfied with the job at all, since it is not to deal with stress during busy periods. The hygiene factors are composed of working conditions, status, quality, of supervisions, company procedures and interpersonal relations. However, these factors ensure only that no dissatisfaction will occur.
Then motivators come into play, which are composed of sense of achievement, recognition, responsibility, the nature of the work itself and prospects of growth and advancement. (206). Moving on with the printing company case, as I mentioned above it is better to leave employees work at the position they prefer the most, since that will have an effect in their motivation to do the job as well. Those who prefer editing books will do that job and those who prefer printing duties will do that job during the tight schedule.
In the worst case scenario switching their positions would result in dissatisfaction and loss of motivation.Task 2:Based on our workplace stress discussions, how would you manage the stress within your company during this period?There are two types of methods to manage the stress within the company and those are individual and organizational level. Since my employees are already in s tight schedule, I do not think that there is enough time for individual methods, that is why I will use a reactive method that is I will use a five step problem solving approach to dealing with workplace stress adopted from Cooper and Cartwright 1994.
(page 304)- Step 1 – as the person in charge of the company I need to be aware that my company has not caused any damages to my employees, therefore methods such as monitoring employees to find out whether there are any signs of stress, training employees to monitor themselves for signs of stress and by paying attention to employee reports. These mentioned reasons need to be monitored in order to not let anything go unnoticed.Step 2 – the cause of the stressor needs to be identified either by encouraging employees to record their stress level or by organizing stress audits. This is very important since these issues need to be identified as long as they have little power to cause big damages.- Step 3 – the stressor needs to be eliminated or changed by encouraging employees to be more resistance to stress and by changing/eliminating the stressor. This is a reference to what I have been repeating constantly, to change positions in order to be exposed to higher levels of stress causes.Since we will ask our employees to prioritize or have a trade-off between activities, and we will take a course regarding time management.
– Step 4 – in case the stressor cannot be changed or eliminated then other cures need to be identified such as offering training and help to employees in coping with stress let it be by consulting or any other successful way.- Step 5 – after everything is said and done then we move on to monitoring and reviewing of the process so far by evaluating the solutions of the problems. If anything went wrong along the process,then we return to previous steps.